Procurement Assistant (G5)

Background:

The OSCE Programme Office in Dushanbe is involved in a wide range of activities, ranging from arms control, counter-terrorism, and border management projects to disaster risk reduction, good governance, trafficking in human beings, and gender equality. Project funding is secured through a combination of the OSCE's regular budget and extrabudgetary contributions (ExB) pledged by donors via formal agreements.

Under the Politico-Military Department, the European Union Foreign Policy Instruments (ExB) funded project “Stabilisation of Tajikistan's Southern Border Region with Afghanistan” (hereafter FPI Project) seeks to address challenges emanating from Afghanistan through capacity building of the Tajik Border Troops (TBT) via 3 components: training, equipment provision and construction/refurbishment.

Tasks and Responsibilities:

Under the direct supervision of National Procurement Officer and overall supervision of the Project Manager the incumbent will be tasked with the following duties:

1. Supporting the National Procurement Officer in the issuance of tenders and purchase contracts, as well as all preparatory works. Supporting the administration of the issuance of tenders via bid analysis, vendor performance monitoring, delivery checks and assurance of conformity with purchase orders;
2. Reviewing Purchase Requests (PRs) to ensure they are complete, within budget, contain detailed technical specifications and quote realistic delivery times;
3. Monitoring the timely delivery of goods, services and civil works;
4. Collecting information for the preparation of technical and legal contracts and interviews suppliers to assess ability to meet the Project’s specifications for performance, price and delivery of goods, services and civil works, as well as obtains terms of purchase;
5. Preparing Purchase Orders (POs), contracts and contract administration and ensures compliance with OSCE Procurement Rules and Regulations and the movement of goods takes place in accordance with work safety rules;
6. Maintaining the Suppliers database in ORACLE and briefs project staff on the application of Procurement Regulations/Instructions and ORACLE purchasing and Assets Application.
   
   

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe 

Necessary Qualifications:

• Completed secondary education supplemented by business and/or management training. Recognised certification in procurement and contracting (e.g CIPS Level 3 or equivalent) is highly desired;
• A minimum of 5 years of work experience in procurement, contracting or inventory/stock management;
• Experience of working with an international organisation or international non-governmental organization is desirable;
• Excellent spoken and written communication skills in English, Russian and Tajik;
• Computer literacy, with practical experience using Microsoft Office applications is essential;
• Excellent communication skills, flexibility and ability to work with people of different nationalities, religions and cultural backgrounds; 
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 892.75 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.