Transport Assistant (G4) (Short-Term Appointment)

Background:

Under the direct supervision of the National Procurement and Materials Management Officer (NPMMO) and general guidance of the Chief of Fund Administration (CFA), the incumbent is in charge of proper day-to-day management of transportation services in the Mission to Moldova. This includes coordination of the driving schedules of the Mission drivers, proper and timely maintenance of the car fleet, monitoring and control of the usage of the official vehicles and fuel consumed in accordance with the CRMS and of reporting through the electronic fleet management and reporting tools of the organization, like Fleet-wave, etc.

To cope with the remaining needs of the Mission for daily transport and the execution of the connected overall transport businesses, the incumbent is also assigned with an additional driver function.

Tasks and Responsibilities:

Under the direct supervision of the National Procurement and Materials Management Officer (NPMMO) and general guidance of the Chief of Fund Administration (CFA), the successful candidate will be tasked with the following duties:

1. Responsible for the day-to-day maintenance of the vehicle/s pool, checking oil, water, battery, brakes, tyres, timely refueling, performing and/or arranging repairs; preparing vehicles for use, and seasonal changes, ensuring that a vehicle is fully equipped with necessary vehicle equipment/accessories and maintaining vehicle folders for accurate records;
2. Driving OSCE vehicles to transport the Head of Mission and participate in the protection and safety of the Head of Mission;
3. Implementing and ensuring compliance with internal OSCE policies and Moldovan traffic rules, including familiarizing staff with OSCE procedures, conducting driving assessment, and providing training such as winter driving and tyre-change training;
4. Ensuring that the steps required by rules and regulations are followed in case of vehicle accidents or breakdowns, providing assistance for recovery and developing/maintaining accident case files;
5. Coordinating the work of mission drivers, assisting in performance evaluations, providing feedback, and acting as a backstopping driver;
6. Responsible for the timely registration, de-registration of OSCE vehicles and private cars of international staff, updating vehicle insurance, and managing electronic fleet management and reporting tools to ensure effective and efficient use of Mission vehicles;
7. Monitoring and reporting on vehicle usage, maintenance costs, and optimize expenses in consultation with the NPMMO and CFA; supporting in budget preparation related to vehicle maintenance and repairs.

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: «https://www.osce.org/ro/moldova»

Necessary Qualifications:

• Completed secondary education supplemented by training in mechanic. Valid driving license minimum category BC. Specialized training in car pool (garage) management would be an asset;
• Minimum 5 years experience in transportation and in team leadership in a national or international organization with some skills in minor vehicle repair and car maintenance, plus experience requiring awareness of security issues;
• Experience driving 4x4 vehicles. Experience driving vehicles with both manual and automatic transmissions;
• Computer literate with practical experience with MS Windows applications;
• Good working knowledge of English is required. Knowledge of Russian and Romanian languages is required;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 994.92*, OSCE salaries are exempt from taxation in Moldova. Social benefits include participation in the Cigna medical insurance scheme.

 *Salary Scale is valid until 31 December 2024. Further extensions will be subject to the availability of funds.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.