Transport and Logistics Assistant (G4)

Background:

The Transport and Logistics Assistant is located within the Fund Administration Unit (FAU) of the OSCE Mission to Moldova and reports directly to the National Procurement and Materials Management Officer (NPMMO) under the overall guidance of the Chief of Fund Administration (CFA). The incumbent is responsible for the day-to-day coordination of transportation and logistics services in support of Mission operations, including fleet management, vehicle maintenance, transport scheduling, logistical support arrangements and related administrative activities.

The OSCE Mission to Moldova implements the Organization's mandate through programme and operational activities throughout the country. The Fund Administration Unit provides administrative, procurement, logistics, transportation and other support services required for the efficient implementation of the Mission's activities. 

Tasks and Responsibilities:

1. Co-ordinating the day-to-day transport operations of the Mission, including the assignment of vehicles and co-ordination of Mission drivers, ensuring timely, safe and efficient provision of transport services, contributing to the monitoring of drivers’ performance and performing the duties of a Mission driver, including related tasks;

2. Ensuring the operational readiness and safety of the Mission vehicle fleet, including vehicle inspection, maintenance, repairs, servicing, seasonal preparation and required vehicle equipment and accessories; co-ordinating related services, monitoring service providers and verifying the satisfactory completion of maintenance and repair works;
3. Maintaining fleet-related administration, ensuring the accuracy and completeness of documentation, data records and electronic management systems, including vehicle registration, de-registration, insurance and other applicable formalities; monitoring vehicle utilization, mileage, fuel consumption, maintenance, incidents and related data, preparing required reports and providing information for control purposes;
4. Supporting the implementation of OSCE transport policies, procedures and safety requirements and relevant national regulations, including driving tests, training and guidance to Mission personnel, administering transport-related accident and incident cases, including required documentation, reporting and facilitating appropriate action in cases of vehicle breakdowns and other transport-related incidents;
5. Contributing to fleet and resource planning, including vehicle replacement and disposal requirements, budget preparation and expenditure monitoring, and supporting procurement and contractual requirements related to vehicles, fuel, maintenance, spare parts and other services and supplies;

6. Providing logistical and other operational support, including support for Mission activities and premises-related requirements; liaising with Mission units, service providers, relevant authorities and other counterparts, and performing other related duties as assigned.  

    

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: https://www.osce.org/mission-to-moldova   
 

Necessary Qualifications:

• Completed secondary education supplemented.
• Valid driving licence (minimum category B and C).
• Specialized training in mechanics, fleet, transport or logistics management would be an asset.
• At least a minimum of 4 (four) years of relevant experience in transportation, logistics, fleet management or related administrative support functions; a university degree in a relevant field may be considered as a substitute for up to two years of working experience only to determine eligibility.
• Experience in coordinating transportation services, vehicle maintenance activities, fleet administration, transport scheduling, and logistics support.
• Ability to drive and handle 4x4 vehicles.
• Good spoken and written communication skills in English.
• Knowledge of Romanian and Russian is required.
• Excellent communication and interpersonal skills
• Good computer skills, including practical experience with Microsoft Office applications and electronic fleet management systems.
• Ability to analyse operational data and maintain accurate records and reports.
• Demonstrated gender awareness and sensitivity, with the ability to integrate a gender perspective into communication tasks.

• Ability and willingness to work as a member of a team, with people of diverse cultural, religious, and professional backgrounds.

   

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 948,16 OSCE salaries are exempt from taxation in Moldova. Social benefits include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. 

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance. 

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.