Project Assistant (G5) EXB

Background:

Tasks and Responsibilities:

Under the direct supervision of the Chief of Public Participation Section (S3 level), the successful candidate will be tasked with the following duties:

1. Assisting in the ExB project implementation, in line with project objective throughout the project cycle, including: meeting relevant interlocutors; implementing action plans; providing reports on budget implementation; supporting the documentation of the project for monitoring and reporting purposes; identifying Project-related risks; 
2. Maintaining close collaboration with OMiS colleagues to ensure alignment across the project; establishing and maintaining regular contacts with direct beneficiaries and all other relevant interlocutors involved in the field of advancing young women role in inter community dialogue and trust-building; 
3. Providing information for activity reports, technical/outcome reports, progressing reporting as well as the annual final self-evaluation reporting and ad hoc reporting, including by collecting relevant information and data. Collecting and collating information for the development of knowledge products, resources and publications related to the project; 
4. Supporting the planning and organizating of activities and events, including: contributing to the preparation of relevant background material and documentation; identifying participants and supporting their participation; arranging all needed logistical arrangements such as timely procure accommodation, transportation, translation services, collect invoices and other supporting documents; contributing to reporting and adequate 
   archiving of all relevant activity documents; 
5. Supporting the organization of bi-annual meeting of the ExB Project Steering Board, including making all needed logistical and administrative arrangements, and contributing to adequate and accurate records; 
6. Supporting the dissemination of project outputs; supports communication-related activities, including communications/outreach strategy, and social media to disseminate information.

For more detailed information on the structure and work of the OSCE Mission in Kosovo, please see: Mission in Kosovo (osce.org)

Necessary Qualifications:

• Completed secondary education, supplemented by formal studies in secretarial, administrative or project management matters.
• Minimum of five years of relevant working experience with governmental, inter-governmental, international organizations or civil society organizations, preferably within OSCE, supporting projects and activities, notably related to gender equality, women and young women empowerment, women’s public participation. 
• Experience in managing projects funded by multiple donors. 
• Experience in project cycle management and supporting monitoring and evaluation of projects. 
• Computer literate with practical experience with Microsoft applications. 
• Excellent oral and written communication skills in English and at least one local language

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1,084.00 Euro/month.

Social benefits will include participation in the OSCE group medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

If you wish to apply for this position, please use the OSCE's online application link found under OSCE Careers - Jobs. Applicants are encouraged to use the online recruitment and only fully completed OSCE applications will be accepted.

However, if you have technical difficulties with the system you may use the offline application form found under Offline application form | OSCE Employment and forward the completed form quoting the vacancy number by e-mail to: Recruitment.OMiK@osce.org

Kindly note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in languages other than the English language shall not be considered.

The OSCE retains the discretion to re-advertise the vacancy notice, to cancel the recruitment, to offer an appointment/assignment at a lower grade or to offer an appointment/assignment with a modified job description/terms of reference or for a different duration. 

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate.

For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews,tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and
director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected
is normally expected to carry out the contractual obligation of two years.