Planning and Co-ordination Officer (S2)

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General Staff/Monitoring
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General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
     

 

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

  • Demonstrable organizational skills
  • Proven ability to communicate effectively, both orally and in writing
  • Demonstrable interpersonal skills and documented experience in negotiations
  • Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
  • Negotiating experience, preferably in the area of monitoring operations and/or related activities

 

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

 

Education:

  • First-level university degree in international relations, political science or related field or equivalent

 

Experience:

  • Minimum 6 years of relevant professional experience

 

Mission Specific Requirements

Additionally, this particular post has specific requirements:

 

Mandatory:

  • Minimum of six years of professional experience in related field(s), preferably in an international environment or within operational missions;
  • Experience in developing, carrying out and following-up on strategic, operational, Lesson Learned/After Actions Reviews and/or administrative plans;
  • Demonstrated excellent organizational and analytical skills;
  • Excellent communication, presentation and team-building skills;
  • Ability to brief complex plans comprehensively, accurately and coherently;
  • Ability to work with minimum supervision in an environment where rapid response to emergencies is essential;
  • Excellent physical condition;
  • Ability to establish and maintain effective working relationships as a member of a team with people of different national and cultural backgrounds whilst maintaining impartiality and objectivity;
  • Ability to cope with physical hardship and willingness to work extra hours and possess proven resilience to high stress environments;
  • Flexibility and ability to work under pressure, often within limited time frames;
  • Professional fluency in the English language, both oral and written;
  • Possession of a valid automobile driving license and ability to drive using manual transmission;
  • Readiness to travel regularly within Ukraine, including the Eastern Oblasts;
  • Cultural sensitivity and political judgement;
  • Ability to operate Windows applications and associated internet functions.

 

Desirable:

  • Experience in working in Eastern Europe and/or knowledge of the region;
  • Experience with the OSCE, the UN common system and/or other international organizations;
  • Mission-level policy and planning experience.

 

Tasks and Responsibilities

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, especially women to apply for this position.

 

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

 

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a non-family duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

 

Under the direct supervision of the Senior Planning Officer and in co-ordination with the Chief of Staff, the Planning and Co-ordination Officer will be responsible for:

 

  1. Providing advice on the development of operational concepts and plans, ensuring coherence with the SMM's overall strategic and Mission implementation direction and carry out lessons learned/after action reviews;
  2. Providing advice and support  on strategic and operational planning policy, procedures, best practices and lessons learned/after action reviews; 
  3. Providing planning guidance to advance the knowledge management needs of the Mission;
  4. Assisting in the preparation and co-ordination of Mission-wide plans by working closely and co-ordinating with relevant substantive and administrative units in the SMM Head Office;
  5. Ensuring a gender perspective is integrated in SMM planning process and policy development;
  6. Maintaining situational awareness and liaising with monitoring teams in Ukraine in order to best reflect their realities into Mission-level plans and policies;
  7. Providing strategic guidance while co-ordination policy-related meetings, workshops and initiatives, including with respect to lesson learned and the Mission Implementation Plan;
  8. Supporting the Chief of Staff in meetings by co-ordinating the development and implementation of strategic initiatives, and serving on internal committees as they affect and relate to policy and planning as well as lesson learned;
  9. Performing other duties as assigned.

 

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine

 

 

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.
 

 

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/ourcompetency-model.
 

 

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.
 

 

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.

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