National Parliament Legislation Record and Archive Management Expert (SSA) (Roster Call)

Background:

The OSCE Programme Office in Bishkek (POiB) continues to be a committed partner to the Kyrgyz Republic in fulfilling its human dimension commitments. In particular, it supports the consolidating democratic institutions by fostering public dialogue, enhancing civic engagement, facilitating civic education and contributing to the enhancement of an inclusive parliament and election processes.
The POiB is establishing a roster of qualified candidates to support the implementation of the Human Dimension Programme’s “Enhancing Civic Engagement for Consolidated Democratic Institutions” project and to provide expertise in the field of parliamentary legislative records and archive management. 
To further support digitalization reforms at the Jogorku Kenesh of the Kyrgyz Republic, the POiB will engage an expert to standardize and structure legislative information, including laws, draft laws, amendments and revisions. The expert will be responsible for systematizing legislative data to ensure real-time tracking, historical review and interoperability across parliamentary digital systems. The candidate must have knowledge of and practical experience in legal documentation management, legislative processes, data structuring and strong familiarity with digital systems and parliamentary workflows.
 

Objective of Assignment: 

To support the digital transformation of the Parliament by developing a structured and standardized system for legislative information management.

Tasks and Responsibilities:

Under the overall supervision of the National Democratic Institutions Officer, the successful candidate will be tasked with the following duties:

1. Provide analytical input with recommendations to improve record and archive management practices in Parliament;
2. Standardize records and archive management procedure and develop and introduce comprehensive roadmap;
3. Provide technical support to relevant parliamentary units in organizing and systematizing legislative records;
4. Conduct two training sessions for parliamentary staff on digital records and archive management;
5. Ensuring effective communication with the Parliamentary staff, including IT and archive units, and other stakeholders responsible for digitalization and record/archive management;
6. Preparation of interim and final reports in OSCE reporting template. 

Deliverables:

1. Parliamentary initiatives on improving record and archive management as part of digitalization process supported as planned;

2. Communication is set effectively and coordination facilitated between relevant stakeholders (parliamentary departments, IT, archive unit etc.) on improving record management practices;

3. Interim and final reports submitted using the OSCE reporting template with all required attachments (if applicable).

For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: OSCE Programme Office in Bishkek.

Necessary Qualifications:

• University degree in Law, Politics, Social Sciences, Information Management, Data Analytics, Knowledge Management, Media or other related fields; 
• Minimum 2 (two) years of experience in law, record and archive management or parliamentary support;
• Demonstrated understanding of democratic governance, civic participation, and the socio-political context in Kyrgyzstan;
• Strong analytical, communication, and reporting skills;
• Computer literate with practical experience using Microsoft applications and digital tools;
• Professional fluency in Russian and Kyrgyz with excellent both oral and written communication skills; knowledge of English is an asset;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Remuneration Package:

Remuneration will be based on the selected consultant's/expert's qualifications, experience, the tasks and deliverables for this position and in accordance with the OSCE established rates.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. 

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please be aware that the OSCE does not request payment at any stage of the application and review process.