Deputy Head, Office of Legal Affairs (S)

Background:

This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities.
 
 

The duties and requirements of this seconded (S) position correspond to a P4-level role in the UN common system. Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his/her activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and coordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communications and Media Relations, Legal Affairs, External Co-operation, Security Management, Gender Issues, Conference and Language Services, Central Records Management, and oversees the OSCE Documentation Centre in Prague (DCiP). The OSG ensures effective coordination of policy advice provided to the Secretary General and the Chairmanship, and management decisions taken by the Secretary General. The OSG is led by a Director who also functions as the Head of Executive Management.

The Office of Legal Affairs (OLA) provides legal services OSCE-wide with respect to public international law, internal justice matters, financial and contractual matters, and legal issues related to the structure and activities of the OSCE, including claims against it. OLA also advises on personnel matters, develops and strengthens the overall regulatory framework of the OSCE, and advises on its implementation, including with respect to international civil service law.

Tasks and Responsibilities:

The Deputy Head is expected to assist H/OLA carry out the main tasks necessary for the functioning of the Office by preparing expert and timely legal advice on the full range of legal issues that affect the OSCE, including by representing OLA in working groups and committees and supporting H/OLA in the mentoring of Junior Professional Officers (JPOs), staff members hired on Short-Term Appointments (STAs) and interns.

The Deputy Head closely co-ordinates and liaises with H/OLA on requests for legal advice to ensure a common and consistent approach in OLA to, inter alia, the interpretation and application of the OSCE Common Regulatory Management System (CRMS), the decisions of the OSCE decision-making bodies, the resolution of administrative and personnel matters, and other matters falling within OLA’s portfolio of responsibilities.

The Deputy Head is directly supervised by H/OLA. The Director, Office of the Secretary General is the second level administrative supervisor. The incumbent directly supervises Junior Professional Officers and interns.

More specifically, he/she will be tasked with the following:

1. Providing expert and timely legal advice on the interpretation of the regulatory framework of the Organization, including the Financial and Staff Regulations, Rules, Instructions and other administrative issuances, and preparing drafts and reviews proposed amendments thereto; and preparing drafts and reviews other administrative issuances (e.g., policy guidance, guidelines) and verifying their consistency with the Regulations, Rules and Instructions;

2. Providing expert and timely legal advice on the full scope of multi-disciplinary, complex and novel legal issues relating to the function of the Organization, including concerning the legal status and privileges and immunities of the OSCE and its officials;

3. Providing expert and timely legal advice on the drafting, negotiation and interpretation of legal instruments, including international agreements, arrangements, memoranda of understanding or other legal arrangements concluded on behalf of the Organization with participating States, international organizations and other entities;

4. Providing expert and timely legal advice on contractual matters, as required, including dispute resolution, intellectual property rights, insurance and data protection; participating in the drafting and negotiation of leases and high value and complex commercial contracts with senior officials in the Secretariat, Institutions and Field Operations;

5. Providing expert and timely legal advice on procedural issues arising in OSCE decision-making bodies;

6. Conducting legal research and analysis for the preparation of legal opinions, studies, reports or correspondence;

7. Serving as Officer-in-Charge (OiC) of the office, in the absence of H/OLA;

8. Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications:

• A first-level university degree in Law is required;

• A second-level university degree would be desirable;

• A minimum of nine years (seven with a second-level university degree) of progressively responsible professional-level experience in law, including legal analysis, research and writing is required, including at least three years in international organizations;

• Proven knowledge of the legal frameworks of international organizations;

• Professional fluency in English with excellent communication (both oral and written) skills; 

• Knowledge of at least one other language from the OSCE region is an asset;

• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;

• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

• Digital literacy and proficient use of Microsoft Office (Outlook, Word, Excel and PowerPoint), internet.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/. If your participating State does not provide the option to apply online for seconded positions, you are kindly requested to submit your offline application form available at  https://jobs.osce.org/resources/document/offline-application-form to the respective OSCE delegation whose address can be found at https://www.osce.org/contacts/delegations.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

 
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts open for secondment, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

The OSCE is a non-career organization committed to the principle of staff rotation; therefore, the maximum period of service in this post is 10 years.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations. 

Please be aware that OSCE appointments are subject to medical clearance. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.