Chief of Fund Administration (P2)

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General Administration
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Background:

 

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

 

The incumbent functions as Chief of Fund Administration (CFA) for a small-size OSCE mission, responsible for supporting the Fund Manager (Head of Mission) in the day-to-day management of OSCE resources. The CFA will ensure the most efficient use of OSCE's resources. In approving administrative actions he/she must ensure that they are taken and implemented in accordance with the Common Regulatory Management System and within budget allotments and available resources. The CFA is responsible for day-to-day implementation of and compliance with the Common Regulatory Management System. On matters of compliance the CFA shall report to the Secretary General and the Fund Manager.

 

The OSCE Gender Action Plan is committed to increasing the number of female staff in all areas of the OSCE's work.

 

Female candidates are strongly encouraged to apply for this opportunity.

 

Tasks and Responsibilities:

Under the supervision of the Head of Mission, the incumbent performs the following related functions in adherence with respective OSCE financial and staff rules and regulations and policy guidance from responsible administrative and operational components in the OSCE Secretariat: 

 

  1. Providing advice to the Head/Deputy Head of Mission and programme managers on administrative policies, the management of financial, human and material resources and the budgetary consequences of programme initiatives; ensuring that action is implemented in accordance with the Common Regulatory Management System (CRMS) and within budget allotments and available resources; 
  2. Implementing administrative, financial and staff instructions and adapting them to local conditions when necessary in co-ordination with the Secretariat;
  3. Preparing budgets, maintaining accounting records, effecting payments and monitoring expenditures in accordance with the Financial Regulations, Rules and Instructions; ensuring that internal mechanisms are in place for the control and reporting of financial transactions;
  4. Establishing staffing requirements; ensuring that staff is recruited in accordance with the staff regulations, rules and instructions and that the FAU (Fund Administration Unit) staff is trained in all business areas; administering the performance management system, supervising staff training, welfare issues and staff/management relations;
  5. Ensuring that the needs of the Mission for goods and services are assessed and properly budgeted for; supervising procurement and drawing up contracts in accordance with OSCE procurement standards and Instructions and within the limits of delegated authority;
  6. Maintaining the supply chain system to deliver goods and equipment; implementing asset management standards, including vehicle management and the inventory system, travel policies and building management standards to ensure cost-effective arrangements;
  7. Ensuring that information and communication technology is maintained in accordance with the standards of the Organization; implementing the records and documents management system and the archival of documents including institutional memory documents;
  8. Performing a variety of miscellaneous tasks, including liaising with local authorities on matters related to the status of international and local staff in the host country;
  9. Performing other related duties as assigned.

 

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: http://www.osce.org/mission-to-Moldova

 

Necessary Qualifications:

  • International mission members in the OSCE are internationally recruited. For the purposes of OSCE Missions (Field Operations) this means that they are hired to work in a duty station outside of their home country or country of permanent residence. As a result, nationals and permanent residents of the duty station are not eligible for international mission member positions. In the case of individuals with multiple nationalities, candidates are still ineligible for consideration even if using another citizenship for application while simultaneously maintaining the citizenship or permanent residence status of the country where the duty station is located;
  • First-level university degree in public or business administration, management, finance, accounting or related field;
  • Minimum of four years of professional experience in the field of general administration;
  • Experience in international military or mission logistics is an asset;
  • Knowledge of financial, personnel and administrative principles and concepts;
  • Knowledge of procurement procedures and practices;
  • Experience in utilising computers including word processing, ERP systems, database and spreadsheet software;
  • Excellent written and spoken communication skills in English and working level of Russian;
  • Excellent communication and drafting skills;
  • Ability to identify and analyze problems and to take corrective action;
  • Possession of a valid automobile driving license and ability to drive using a manual transmission;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
  • Computer literate with practical experience using Microsoft applications.

 

Remuneration Package:

Monthly remuneration subject to social security deductions is about US$ 4,067 to which is added Board and Lodging Allowance (currently EUR 114 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale. 
 

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/

 

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

 

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

 

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

 

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

 

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period
of service in this post is 7 years.

 

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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